HR and Recruitment Coordinator – 1 year Contract

** Working hours: UK time zone (MYT - 7 hours) 4 days per week **

*** Contract, Kuala Lumpur central – UK Hours 5 pm –11 pm MYT (10 am–4 pm UK) ***

Our global business, K3 Capital Group, is looking to hire a new role in the Group wide People HR team.

Make Your Mark in a Global People Team

Are you ready to demonstrate your HR data skills on a global stage? We're looking for a curious, detail-driven People and Recruitment Coordinator to join our UK-based People HR team working from our Malaysia office in the centre of Kuala Lumpur.

This role is perfect for someone with a solid HR system, process and data foundation who is eager to dive into international projects, drive system improvements, shape the insights that help us hire, retain, and develop world-class talent across 19 brands and deliver an exceptional HR admin support service.

About the Role

We are seeking a detail-oriented and proactive People and Recruitment coordinator to support our UK-based HR team from Kuala Lumpur. This role is ideal for someone with a solid foundation in HR operations who enjoys working across international time zones and collaborating in a fast-paced, multicultural environment

Key Responsibilities:

• Maintain and update employee records, databases, and HR systems accurately.

• Prepare HR documents such as employment contracts, letters, and onboarding packs.

• Assist in the recruitment process: screening candidates, scheduling interviews.

• Manage employee onboarding and offboarding processes, ensuring compliance with company and local standards.

• Coordinate payroll information, leave tracking, and attendance updates.

• Support HR compliance and audit requirements, ensuring confidentiality and accuracy.

• Handle basic employee queries professionally via email, chat, or video calls.

• Liaise with external partners (e.g., payroll providers, benefits vendors) as needed.

• Support training, payroll and benefits work as required.  

• Contribute to HR projects, process improvements, and policy updates.

• Support the team with weekly, monthly, quarterly, and ad-hoc payroll reporting.

• Be a key player in enhancing and optimising our global HR system.

• Test new features and continuously improve how the system works for our teams.

• Support audits with clean and accurate HR/payroll data.

• Recommend smarter, faster processes.

• Help us stay compliant with data protection and employment standards.

• Manage data entry.

• Ability to manage and prioritise a high-volume shared inbox, responding to employee and stakeholder queries quickly and accurately.

• Acting as the first point of contact for day-to-day HR and recruitment queries, ensuring issues are resolved or appropriately escalated.

Requirements:

• Minimum 2 years’ experience in an HR administrative or coordination role for a UK based company.

• Familiarity with HR processes such as recruitment, onboarding, and recordkeeping.

• Good understanding of employment documentation and HR best practices.

• Excellent written and spoken English (UK business communication level).

• Strong attention to detail, organisation, and time management skills.

• Comfortable working independently during UK business hours.

• Proficient in Microsoft Office (Excel, Word, Outlook) and HRIS systems.

• High attention to detail and commitment to confidentiality.

• Great communication skills – you're comfortable working across borders and time zones

• Excellent organisational skills with the ability to multi-task and manage incoming queries while maintaining accuracy and service levels.

What We Offer:

• Competitive salary aligned with experience.

• Paid annual leave, public holidays (Malaysian).

• Opportunity to work closely with a UK HR team and gain global exposure.

• Supportive, flexible, and inclusive remote work culture.

Why Join Us?

• Global Exposure: Work directly with our UK People HR team while sitting in the heart of our Malaysia Hub.

• Make an Impact: Your reports and insights will help shape hiring, development, and people strategies across multiple brands and countries.

• Grow Your Skills: Be part of a collaborative, fast paced team.